Administrative Assistant - Cody

FLSA Status: Full-Time Hourly, Non-Exempt                Reports to: Admin Lead

Job Summary:

This position requires attention to detail and a high level of organization. The Administrative Assistant will support our team with various administrative tasks, will be proficient in office software and have excellent communication and customer service skills. The Administrative Assistant will play a key role in ensuring smooth operations within the office environment.

Essential Functions:

• Make appointments for clients and assist them with completing paperwork, etc.
• Maintain office and client files.
• Collect fees
• Type letters, drafts, reports and case notes.
• Answer telephone and record messages.
• Perform tasks relating to mail.
• Assist in maintaining petty cash.
• Operate basic office equipment.
• Responsible for participating in staff meetings, conferences and Board of Director meetings as requested by the Managing Director.
• Shall be available to work evening and weekend hours.
• Shall refrain from providing counseling to clients.
• Accomplish housekeeping/janitorial duties as necessary and requested by the Executive Director.
• Be available for coverage at other Oxbow Center Facilities as needed.
• Perform other assignments as requested by the Executive Director and keep the Executive Director informed.

Education and Experience:

• High school diploma or equivalent; Associates Degree or certification in Office Administration is preferred.
• Proven experience as an Administrative Assistant or similar role.

Required Skills and Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Familiarity with basic bookkeeping principles is a plus.
• Discretion and professionalism when handling confidential information.
• Ability to work both independently and as part of a team.
• Excellent Customer Service Skills

Supervisory Responsibilities:

No